Minutes December 7, 2012

2012-2013
MEDUSA Executive Council
Friday, December 7th, 17h30
A-832
Minutes taken by: Elizabeth Huyer (VP Communications)
Minutes to be made available: by request to VP Communications (medusa.mcgill@gmail.com)

Present:
✓President (Rebecca ‘tMannetje)
✓VP Communications  (Elizabeth Huyer)
VP Social (Dan Duguay & Sean Mayes)
✓VP Finance  (Diana Gorham)
✓VP Academic  (Sarah Caruso)
✓VP Professional Development (Nathan Rickey)
✓First Year Representative (Heather Worling)

Welcome: Meeting begins at 17h44 motioned by Sam, seconded by Nathan.

Announcements: Festivus ce soir!!! Get ready for some Santapalooza!

Approval of Minutes: Samantha motions to approve, Diana seconds.

Approval of Agenda: Sarah motions to approve, Diana seconds.

Agenda & Proceedings:
  • Jamaica Association of Montreal: Becky will contact them for more information on the parameters of this position, with possible recommendations of Music Ed students who may be interested. Once we find out more information, the offer can be included in the E-News.
  • Festivus: Receipts should be submitted to Diana tonight, and she’ll submit them to MUSA tomorrow.
  • Sweaters: Still waiting to hear from EdUS about this.
  • QBA Beginner Honour Band: Call for volunteers will be included in the January E-News.
  • Extra projects (reminder): A reminder from Becky to submit the ongoing reports for the special project.
  • QMEA: Becky was unable to go to the latest meeting, but has received updates from Theodora. Upcoming event: Orff workshop at McGill on Thursday, February 21st (7-11am) in C-201 with Jos Wuytack, and continues later at FACE. Becky will follow up concerning registration/cost. Becky will be meeting with Theodora in January to talk about a potential grant from CMEA for MEdUSA.
  • VP Prof Development:
    • Choral conducting workshop: Date is confirmed (January 16 at 11:30), repertoire is also confirmed. Participants so far are: Rebecca Stewart, Becky ‘tMannetje, Bethany McKenna, Vanessa Coderre, Lorraine Rigden, and potentially Samantha Parent. We’ll give 15 minutes to each participant in order to allow for some extra time for transition. Samantha will email participants and tell them to make copies of the music for themselves. She is in touch with Patricia Abbott about logistics for the coachings. Samantha will contact Emily Curtis to find out how much/if Francois was paid in the past.
    • Workshops in January: Nathan is continuing to contact Greg, Nick, and Jennifer Hayden for potential dates in January. These will hopefully get figured out over the holidays so that they can be included in the January E-News.
  • Cash Box: Due to the recent theft of the MEdUSA cashbox, Liz Huyer suggests that the cashbox be kept outside of the MEdUSA office. Diana agrees, and will keep it at her place. All executive approves of this decision. Becky suggests that we do a grilled cheese sale to replenish the money that was lost (approx $200).
  • E-News:
    • QBA Beginner Honour Band
    • Conducting Workshop
    • Other January Workshops
    • Jamaica Association of Montreal
    • QMEA Orff Workshop
  • Next Meeting: Wednesday, January 9th (exact time TBC)

Adjournment: Becky motions to close the meeting at 6:16 pm, Sam seconds.