September 10, 2012

Minutes September 10, 2012

2012-2013
MEDUSA Executive Council
Monday, September 10th, 16h30
A-410
Minutes taken by: Elizabeth Huyer (VP Communications)
Minutes to be made available: by request to VP Communications (medusa.mcgill@gmail.com)

Present:
✓President (Rebecca ‘tMannetje)
✓VP Communications (Elizabeth Huyer)
✓VP Social (Dan Duguay, Sean Mayes)
✓VP Finance (Diana Gorham)
✓VP Academic (Sarah Caruso)
✓ VP Professional Development (Samantha Parent, Nathan Rickey)
First Year Representative (TBD)

Welcome: Meeting begins at 16h40 motioned by Liz, seconded by Sarah.

Announcements: Everyone is on staaaaaaage.

Approval of Minutes: Liz explains procedure for minutes (everyone must read minutes week to week on Google docs, minutes from previous week are approved at each meeting).

Approval of Agenda: Sarah motions to approve, Nathan seconds.

Agenda & Proceedings:
Review of Council Procedure: Liz and Becky provide a general rundown of how meetings are run. The option to run bi-weekly meetings is considered. We will see how the first few weeks go and consider this for later in the semester.
Review of Council Roles: Everyone took a turn to inform others about the duties of their positions.
Tabla Ensemble: Council has received an email from Sean Mativetsky, informing us of the lack of registrations for this course, with the potential that it will be cut. Everyone should be making class announcements, Sarah will look into communicating with MUSA about this, as well as send out an email to the general assembly.
Jazz Pedagogy: Diana informs council that this course has been cut for this year, and that Jazz Materials and Theory courses have been offered as alternatives. Council agrees that these are not suitable substitute courses, and that the administration should be contacted about this. Sarah will look into how to best do this.
Positions on ‘partner’ councils (EdUS, MUSA, QBA): As VP Academic, Sarah will attend MUSA and EdUS meetings. Liz will continue going to QBA meetings and ask about an alternative person coming. Becky will look into the QMEA.
First Year Social Event: Dan and Sean would like to help people get to know each other better. Possible ideas are an ugly sweater competition, mixer games with drink tickets as rewards. Possible themes are “Back to School/Nerd”. Sean and Dan will continue planning and come back next meeting with more details. Liz will look into 8th floor availability.
First Year Representative: Once we have first years added to email list, we can advertise the First year position. Becky will prepare the ‘blurb’ for this.
Music Ed student list: Sarah will inquire with EdUS and MUSA about who is paying the EdUS/MUSA fee from Music Ed and if we can get an email list. Liz will get from Lisa the emails of new Music Ed students.
Fall Conferences (FAMEQ, QMEA, QPAT, QBA): Interest has been expressed to attend FAMEQ in Quebec City, OMEA in Toronto, and QBA in Orford. Liz suggests that last year’s agreement to allow Music Ed students to ‘apply’ for funds for attending conferences be used. Nathan will write up a ‘blurb’ for this in the E-news. Applications will be considered at the end of September, council will inform students how much can be allotted to them, and be given out as reimbursement when proof of payment is received.
QBA Report: The QBA Meet and Greet this year is on Thursday September 27th from 4:30-6:30, at the Claremont in NDG. The QBA Retreat/Conference this year is October 26-28 in Orford: Liz will make brochures for the retreat available in the office and on the bulletin board, and can arrange to take payments from any music education students who want to attend.
Finance Report: Diana explains to council the procedure for making any purchases for MEdUSA through a reimbursement process. She will contact EdUS and MUSA in an attempt to get specific numbers about the student fees we receive from them.
Set Semester Reports due-dates (Prof Development, Social, Finance, Academic): Report guidelines can be found on google docs, and should be submitted there as well. The deadline for these is set for October 1st.
Website: Liz made the payment to update the domain name for the website, but it has not been processed by weebly and so the website is currently down. Liz will look into this. Becky puts forward that the website could expand to include an online library of resources for music ed students, or advertising for our merchandise. This could be taken on by someone as their special project for the year. As for updating the current areas of the website, council decides that each VP will be responsible for updating their own area of the site.
Extra Projects: Liz will continue to look into getting a copycode for MEdUSA, with the potential of this being covered by the music faculty.
Office Hours: Office hours will be held by those who are not on stage only.
Cleaning/Maintaining the office could become a special project for someone. Diana suggests getting a new bookcase to replace the large, broken one currently in the office, and Liz suggests possibly painting some of the furniture to clean up/brighten up the space. As was initially brought up last year, council would also like to purchase an office chair to replace the broken one.
Additional ideas include creating and maintaining and office library, and adding to the website.
Sweatshirts: Liz found out from EdUS that the sweaters ordered last year were not actually processed by EdUS. Liz will contact Gavin to find the latest information on this, and will follow up directly with the contact from quality sport.
E-News:
First Year Representative (Becky)
Conferences Info (Nathan)
Office Hours
Diana = T 11:30-1:30
Becky = F 10:30-12:30
Dan = Th 11:30-1:30
Upcoming QBA & MEdUSA Workshops
Save the Date - Sept 28th (Back to Kool)
Tabla Ensemble
Next Meeting Time/Place: Wednesday, Sept 19th (followed by Monday, September 24th)

Adjournment: Liz motions to adjourn meeting, Sam seconds. Meeting is adjourned at 6:36pm.