2015-2016
MEdUSA Executive Council
Thursday, February 11, 17:30
A-607
Minutes taken by: Heather Worling (VP Communications)
Minutes to be made available: by request to VP Communications (medusa.mcgill@gmail.com)

Present:
✓President (Naomi Garrett)
✓VP Communications  (Heather Worling)
✓VP Social (Eve-Marie Boileau)
✓VP Academic (Colin Enright)
✓VP Professional Development (Doug Giroux)
✓VP Finance (Gillian Chen and Pei Yao Xu)
✓First Year Rep (Kyle Martis)
✓Advanced Placement Rep (Toby Moisey)
Members-at-large (Mitchel Russo, Nicole Tempas, Melina Catalano)
Guests (Lisa Lorenzino and Elin Sonderstrom)

Absent:

Welcome: Meeting begins at 17:32 motioned by Naomi seconded by Doug.

Announcements:
We have guests!

Approval of Minutes: Colin motions to approve, Naomi seconds.

Approval of Agenda: Naomi motions to approve, Pei seconds.

Agenda & Proceedings:

• McGill 24: McGill is having a giving day on March 16. Two goals: to raise the role of philanthropy in the McGill community and second to raise funds. This is the first time McGill is doing something like this. The Schulich School of Music wanted a concrete goal and decided to raise money for music education, specifically instruments. There is a donor who will match up to $7500, possibly more, for a total of $15,000. The advancement office has given us a plan of what we can do to help which includes spreading the word through social media and making videos/taking photos of what we need replaced/fixed. Lisa has a wishlist from the technique teachers.
  

Social

• YAP: Room is booked March 11, 19:00-22:30. Eve-Marie received an email from Peter Wightman saying that there will be a $150 cleaning fee for this booking. She will correspond with Peter Wightman to clarify why there is this charge and resolve the issue. Confirmed panelists: David Peretz-Larochelle, Christian Inglevics, Joanna Papamihelakis, Liz Huyer, Nathan Gage, Emily Curtis.
  

Professional Development

• Ukulele Workshop: February 18 at 18:00 in room A-410.
  
• Repair Workshop: Steve Dubinsky will be doing brass and woodwind repair workshop on March 15th at 18:00-19:30. Doug will book a room.
  

Finance

• Budget: MUSA has given us the numbers. Gillian will finalize the budget document for approval next week.
  
• Swag: Logo colour change still in progress. No word on when website will be up, but hoping for next week.
  
• Grilled Cheese Sale: Next Wednesday, February 17th. Sale is on from 10:00-14:00, but will need to set up starting at 9:30 (Naomi and Kyle will help Pei). Facebook event is created. Everyone should invite their friends at McGill. Doodle is on the open MEdUSA facebook page. Sign up for volunteer time. Flyer is also made, will be posted next week. Pei will be doing the shopping next week.
  

General

• Semester Proposals: Douglas needs to speak to Jonathan in person this weekend to determine his hourly rate. Professional Development Tabled. Social is approved.
  
• Meeting with the Dean: Meeting is scheduled for next Wednesday February 17 at 11:00. We will discuss our budget issues from this year, McGill24 and our annual plan.
  
• Elections: Min has not replied to Eve-Marie about VP Academic. We will contact Nicole Furrier tonight about the position. Nomination forms are due tomorrow. Elections are next week.
  

Discussion Notes: A lot of people responded to our invitations to YAP. We will have everyone willing to come speak and implement a new format for the panel this year. It will be table stations with elementary, secondary and grad school alumni and people can mingle however they choose.

First Year Buddy idea: Pairing people from council with people of similar backgrounds? On August orientation day, have one person per newly admitted student to give individual help?

Next Meeting: Same time next week, room TBA.

Adjournment: Pei motions to close the meeting at 18:56, Doug seconds

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